Recruitment

VACANCIES

FSS is a large, dynamic team that operates very much like a family which is owned by Partners, Simon Croft, Richard Smailes and Dan Brumfitt.  Our Lettings Department is the largest in Harrogate with a portfolio well in excess of 1000.  We are seeking persons to help us maintain our reputation and first class service to our clients.

Senior Maintenance Co-Ordinator 

Location: Harrogate 

Employment: Full Time, Monday to Friday 9:00-17:30 and 1 in 4 Saturdays 09:30-12:30. 

Reporting to:  Head of Lettings and Operations Manager 

Overview 

The Senior Maintenance Coordinator is responsible for overseeing maintenance and compliance across all company divisions - Residential Lettings, Commercial Management, and Residential & Commercial Sales. This role includes leading a team of three Maintenance Coordinators, ensuring the department operates efficiently, managing contractor scheduling, and maintaining clear communication with Landlords and Tenants. 

Responsibilities 

Maintenance Operations 

  • Co-ordinating all repairs and maintenance for up to 1,000 residential and ever-increasing commercial portfolio properties.
  • Respond promptly to maintenance requests from Tenants and Landlords.
  • Instruct and follow up with Contractors, ensuring all are properly qualified to perform work on the property, with up-to-date insurance and indemnity coverage, renewed annually as required.
  • Effectively utilise property software applications such as Fixflo, Reapit, and Re-Leased to streamline processes and enhance the efficiency of property management operations.
  • Deal with inspection, inventory and check-out feedback from colleagues and rectification works.
  • Perform property inspections as required.
  • Ensure all legal compliance requirements are met within the correct timescales.
  • Process invoices and liaise with the Accounts Team to ensure all third parties are paid promptly. 
  • Carry out project management works involving the full refurbishment of properties.
  • Quality control, sign-off works, visit properties to check and gain feedback from Tenants. 

Team Leadership 

  • Report on a regular basis to the Head of Lettings and Operations Manager on departmental issues and areas of impact across the wider business.
  • Lead and mentor staff within the Maintenance Department, ensuring efficient work allocation, adherence to procedures and regulations, and fostering a motivated, collaborative team environment.
  • Provide consistent, personalised performance feedback to each team member to foster their individual development.
  • Ensure that maintenance staff are proficiently and effectively utilising the software applications to their full potential.
  • Address and resolve customer service issues promptly, within reasonable timeframes. 

The Person 

  • The ideal candidate will have experience in property maintenance or a related field, with at least 1-2 years in a supervisory role.
  • Excellent interpersonal and communication skills, with the ability to build long-lasting positive relationships.
  • Ability to work efficiently under pressure and meet tight deadlines while maintaining high-quality standards.
  • The candidate must possess strong problem-solving skills to effectively address and resolve challenges as they arise.
  • Attention to detail, with strong organisational skills.
  • Proven track record in managing projects on cost and timeline.
  • Full UK driving licence required 

What We Offer 

  • Competitive salary dependant on experience.
  • Professional development opportunities.

Apply

Leah Nanji, Feather Smailes Scales, 8 Raglan Street, Harrogate, HG1 1LE

leah.nanji@fssproperty.co.uk

STRICTLY NO AGENCIES

 

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